Dunblane Soccer Club | club policies

Dunblane Soccer Club | sitemap | log in

CONSTITUTION

1. NAME:

The Club shall be called Dunblane Soccer Club hereafter referred to as “the Club”

2. OBJECTIVES:

a) To promote the enjoyment of football for boys and girls through various development stages of

i) A Soccer School

ii) The “small-sided game”

iii) The 11-a-side game

b) Initially during the Soccer School and later during the small sided game stage, games and training will be conducted in an environment that fosters fair play and participation for all, irrespective of ability, race, colour or religion and shall encourage co-operation, respect for others, loyalty, acceptance of rules and decisions, personal responsibility, self-discipline and the need for team work.

c) When playing within the rules of the 11-a-side game, games and training will be conducted in an environment that fosters fair play. Participation may be assessed on the football ability of the child but will be irrespective of race, colour or religion and shall encourage co-operation, respect for others, loyalty, acceptance of rules and decisions, personal responsibility, self-discipline and the need for team work.

d) The Club shall promote these objectives and work closely with any other allied professions or agencies that have similar aims.

3. STATUS OF RULES.

The Constitution and any rules or policies adopted by the Club will form a binding agreement between the Club and each member of the Club.

4. RULES AND REGULATIONS.

a) The Club shall have the status of an affiliated member Club of the Scottish Youth Football Association (S.Y.F.A.) and Stirling Sports Council by virtue of it’s affiliation to/membership of the S.Y.F.A. and Stirling Sports Council. The rules and regulations of the S.Y.F.A. and parent Scottish Football Association and any league or competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

b) No alteration to the Club Rules, Codes of Conduct or Policies shall be effective without written approval by the Club Committee.

c) The Club will abide by the Scottish Youth Football Association Child Protection Policy, Procedures and Code of Conduct and the Club’s own Codes of Conduct or Policies.

5. CLUB MEMBERSHIP.

a) The Members of the Club shall consist of:

i) Adult members who shall be those persons listed as Executive and Ordinary members of the Committee, coaches, parent helpers and volunteers.

ii) Playing Members who are represented by their parents or legal guardians. Playing Members will be those listed in the register of playing members (the Membership Register) which shall be maintained by the Club Membership Secretary or other official as appropriate.

b) Any person who wishes to be a playing member should submit the required details (name, address, date of birth and telephone number) and we will add the information to the current waiting list. When a place becomes available, we will contact the first name on the appropriate waiting list.

c) Membership shall become effective only after the completion and receipt of all necessary insurance and registration forms and upon an applicant’s name being entered in the Membership Register. Acceptance of membership shall be at the sole discretion of the Club Committee.

d) In the event of a playing member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

e) A playing member whose annual membership fee or training levy is more than one month in arrears shall be deemed to have resigned and will be placed at the bottom of the appropriate waiting list.

f) All Members of the Club will be bound to have read and accepted the Constitution and any rules or policies adopted by the Club.

6. ANNUAL MEMBERSHIP FEE & TRAINING LEVY.

a) An annual membership fee will be payable by each playing member upon application to join the Club. The annual membership fee is non-refundable upon acceptance to the Club. Annual fees can only be determined at an Annual General Meeting of the Club.

b) A training levy will be payable by each playing member.

c) All members are able to pay the training levy in full at the beginning of the season or by instalments on 1^st September, 1^st December and 1^st March of the current season. A standing order mandate will be offered to facilitate the instalments.

d) The Club Committee shall have the authority to determine, raise lower or refund training levies as is deemed necessary to fulfil the Club’s objectives whilst also taking into account the Club’s financial situation.

7. RESIGNATION, SUSPENSION & EXPULSION.

a) Any member shall cease to be a member of the Club if, and from the date on which, he/she gives written notice to the Club Committee of their resignation. A playing member whose annual membership fee or training levy is more than one month in arrears shall be deemed to have resigned.

b) The Club Committee has the authority to expel any adult or playing member as defined in 5(a) when in the Committee’s opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

c) The Club commits itself to the immediate investigation of any written complaint, grievance or claim of discrimination against any adult or playing member and the Club Committee is authorised to immediately suspend the individual involved from participation and involvement with the Club until the investigation is complete and any imposed penalty/suspension following thereon has been completed.

d) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club property.

8. CLUB COMMITTEE.

a) The Club Committee shall consist of the following Executive members: Chairperson, Vice Chairperson, Treasurer and Secretary plus up to 7 other ordinary members, elected at an Annual General Meeting. Should the post of any Executive or Ordinary member become vacant, the remaining Committee have the authority to fill the vacancy. A person may hold no more than one position of Executive or Ordinary member at any one time.

b) Each Executive and Ordinary member shall hold office from the date of appointment until the next Annual General Meeting.

c) The position of Membership Secretary is a non-committee position.

d) The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Committee meeting and eligible to vote.

e) Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson or other nominated Committee Member.

f) The quorum for the transaction of business of the Club Committee shall be five.

g) The Chairperson of the Club Committee meeting shall have a deliberative as well as casting vote in the event of a tie.

h) Decisions of the Club Committee shall be recorded in the minutes and maintained and held by the Secretary.

i) The Club Committee shall convene once per calendar month as necessary but no fewer than nine meetings per year inclusive of the A.G.M.

j) An outgoing member of the Club Committee may be re-elected unless rule 7(a, b or c) has been applied. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

k) The Club Committee shall have the right to decide all questions and disputes arising in respect of any issue concerning the Club Rules unless this contravenes the rules and regulations of any governing body to which the Club is affiliated.

l) The Club Committee with guidance from the relevant coaches shall determine when a playing member should move between the relevant stages of the Club development process. It shall also be for the Committee to determine when a particular age group should progress within the small-sided game setup, and from there to full 11-a-side.

9. ANNUAL & EXTRAORDINARY GENERAL MEETINGS.

a) An Annual General Meeting (A.G.M.) shall be held in March each year with the purpose of:

i) Formally approving the previous A.G.M. minutes.

ii) Receiving a report of the Club’s finances over the previous year.

iii) Receiving a report of the activities of the Club over the previous year.

iv) Amending the Constitution.

v) Considering any other business.

vi) The election of members of the Club Committee.

b) An Extraordinary General Meeting (E.G.M.) may be called at any time following an application in writing to the Secretary, supported by the majority of the Committee or written agreement of at least six adult members of the Club, with at least thirty days notice, stating the purposes for which the Meeting is required and the resolutions proposed. Business at an E.G.M. may be any business that may be transacted at an A.G.M., with the exception of changes to the Constitution.

c) The Secretary shall reasonably endeavour to distribute to all adult members and parents/guardians of all playing members, written notice of the date of any General Meeting together with the resolutions to be proposed at least thirty days before the meeting. A general notice shall be placed within Dunblane Public Library, the local schools and will be posted on the Club website.

d) The quorum for a General Meeting shall be five.

e) The Chairperson or in their absence the Vice Chairperson or in their absence a member selected by the Club Committee shall take the chair. Each Committee member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a tie, the Chairperson shall have a deliberative as well as casting vote.

f) The Secretary, or in their absence a nominated member of the Club Committee shall record and maintain minutes of the meeting to be formally approved at the next A.G.M.

g) Any changes to the Constitution shall only be made at an A.G.M. and shall require a majority vote of those present and eligible to vote. Any proposal to change the Constitution must be submitted in writing, countersigned by two members eligible to vote at an A.G.M., to the Secretary who shall circulate the proposal to all Members and allow seven days, from the postmarked date, for submissions of any amendments before calling a meeting in accordance with Rule 9(c) above.

10. CLUB FINANCES.

a) The financial year end will be 31^st December.

b) The treasurer shall prepare the annual accounts of the Club to be handed to the Secretary thirty days before the date of the A.G.M.

c) A qualified accountant or another independent party shall be nominated annually by the Committee for the purpose of approving the Club accounts which shall be tabled at the A.G.M.

d) All cheques drawn against the Club’s funds shall be signed by two authorised signatories on behalf of the Club.

i) The Committee will nominate at an A.G.M., four authorised signatories from the Committee, two of which must be the Treasurer and the Chairperson.

ii) Should a position become vacant, the Committee have the authority to appoint a new signatory in relation to the vacancy at any subsequent meeting.

iii) For normal business of the Club, the Treasurer and Chairperson shall be the main signatories. Should they be unavailable or if Rule 10d (iv) applies, one or both of the remaining two nominees can be called upon.

iv) No authorised person can sign a cheque payable to themselves.

e) All Members of the Club shall be jointly responsible for the financial liabilities of the Club.

f) The income and assets of the Club (the Club Property) shall be applied only in the furtherance of the objectives of the Club.

g) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club including the cost of coaching courses.

h) Where the Club has paid, in part or full, for a member to attend a coaching or other training course and that member resigns or is expelled from the Club within one year of initial payment or achievement of the course or any award or certificate following thereon, whichever is the latter, that member will reimburse without question or delay, all monies paid by the Club in respect of said course, certificate or award.

11. WEBSITE.

a) The Club has registered the domain name “www.dunblanesoccer7s.co.uk” and the Committee will use its best endeavours to maintain the site for use by members and the general public for information purposes.

b) At no time will any Playing Member’s names, personal details or photograph be published online.

c) The Club will not rent, trade or sell any information given through the use of the web site unless required to do so by law. Use of any and all information will be in accordance with the current Data Protection Act.

12. DISSOLUTION.

a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the Members present.

b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred and distributed by Stirling Sports Council in conjunction with a nominated representative of the Club, who shall determine how the assets shall be utilised for the sporting benefit of children of school age within Dunblane and surrounding area.

CODE OF CONDUCT

1. GENERAL.

Dunblane Soccer Club expects that all officials, players, parents and spectators agree with and adhere to the following Codes of Conduct.

MEMBERS SHOULD NOT:

a) Argue with a referee, linesman, match official or spectator.

b) Manhandle match officials.

c) Blame the referee or officials for your mistakes.

d) Lose your temper or self-control.

e) Take the law into your own hands by retaliation.

f) Cheat.

g) Get involved in matters that do not concern you.

h) Attempt to get opponents into trouble.

i) Copy the bad habits of others.

j) Fail to respect the authority of the referee.

Failure to control your emotions can result in the referee or match official reporting the incident to Forth Valley Football Development Association (F.V.F.D.A.) by means of the Match Report Form and further action may be taken by the F.V.F.D.A. where points may be deducted or match bans enforced.

2. COACHES CODE OF CONDUCT.

Coaches SHOULD:

a) Be aware of and adhere to Dunblane Soccer Club and S.Y.F.A. Child Protection Policy. Coaches are required to report in writing any instance or suspected instance which may be in contravention of the Child Protection laws applicable at the time, to the Club’s Child Protection Officer.

b) Respect the rights, dignity and worth of each and every person and treat each equally within the context of the sport.

c) Place the well being and safety of each player above all other considerations, including the development of performance.

d) Adhere to all guidelines laid down by governing bodies.

e) Develop an appropriate working relationship with each player based on mutual trust and respect.

f) Encourage and guide players to accept responsibility for their own behaviour and performance.

g) Ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of players.

h) Co-operate fully with other specialists (e.g. other coaches, officials, doctors) in the best interests of the sport.

i) Consistently display high standards of behaviour and appearance.

j) Promote the positive aspects of the sport (e.g. fair play) and never condone violations of the laws of the game or the use of prohibited substances or techniques.

k) Set a positive example for others, particularly young players and supporters.

l) Avoid all forms of gamesmanship.

m) Show due respect to match officials and others involved in the game.

n) Develop their own standards through attendance at S.F.A. Coach Development courses, or the like, in accordance with the age group they are responsible for. As per clauses 10 (g) and (h) in the Club Constitution, payment for these courses may be met by the Club but at the sole discretion of the Committee.

Coaches SHOULD NOT:

a) Appoint a regular helper in contact with the children without consultation with an Executive Committee member.

b) For anything other than routine matters, hold meetings with, or distribute newsletters or other correspondence to, parents without prior notice to the Committee.

c) Disclose any information which may be construed as private or confidential to any third party.

d) Use or tolerate inappropriate language.

3. PLAYER DISCIPLINE & BEHAVIOUR.

Give maximum effort and strive for the best possible performance during a game.

a) Any player whose conduct falls short of the required standard of good sportsmanship and fair play at all times will be withdrawn from the match or training session whatever the circumstances and may be subject of further disciplinary action to be determined by the Committee in accordance with the Club’s disciplinary procedure.

b) Swearing, spitting or fighting will not be tolerated at any time.

c) Players must accept success and failure, victory and defeat, equally.

d) Treat opponents with due respect at all times, irrespective of the result of the game.

e) Abide by the instructions of their coach and Club officials provided they do not contradict the spirit of this code.

f) If a player is cautioned during a match then the player may be the subject of further disciplinary action to be determined by the Committee in accordance with the Club’s disciplinary procedure.

g) All players must be up to date with their annual membership fee and training levy payments as in accordance with Rule 7(a) of the Club Constitution. No player will be allowed to participate in either training or matches unless they have paid all monies due to the Club.

h) All players must wear appropriate kit at all training sessions and matches i.e. shin pads, boots or trainers (depending on surface).

i) The Club will provide appropriate clothing i.e. strips or tracksuits, to be worn only on match days which will remain the property of the Club at all times.

j) Wet weather jackets and/or sweatshirts are the property of the player but should loss or damage occur, all subsequent replacements will be purchased through, but at no cost to, the Club.

k) Any player unable to attend training or a match should notify the coach as soon as possible.

l) Parents are responsible for ensuring that players arrive at and are picked up from, training and matches punctually.

m) Any player injured during any coaching session or match must report the incident to the coach no matter how slight the injury. The coach will then report to the Secretary and an “Accident Report Form” shall be completed.

4. SPECTATOR CODE OF CONDUCT.

Spectators are expected to agree with and adhere to the Club’s Code of Conduct and Child Protection Policy and also,

a) Support all playing members by offering praise whenever possible.

b) Give encouragement to all playing members involved in football, not just the most talented.

c) Respect the decision of the referee or match officials; avoid criticism.

d) Do not go onto the pitch unless requested. Foul and abusive language will not be tolerated.

e) Applaud the opposition as well as your own team.

f) Avoid coaching playing members during the game.

g) Do not shout and scream.

h) Persistent failure to observe these rules may result in an adult or playing member being expelled from the Club.

i) If a spectator is cautioned or sent off during a match or reported within the “Match Report Form” then the individual may be asked not to attend the next game, as well as co-operating with any subsequent enquiry which may ensue.

ANTI-DISCRIMINATION POLICY

Dunblane Soccer Club is responsible for setting standards and values to apply throughout the Club at every level. Football belongs to and should be enjoyed by everyone, equally. The Club is committed to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

Equality of opportunity at the Club means that in all its activities it will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

This includes but is not limited to:

a) The advertisement for volunteers.

b) The selection of candidates for volunteers.

c) Promotion of and attendance at training courses.

d) External coaching and education activities and awards.

e) Football development activities.

f) Selection for teams.

g) Appointments to Executive, Committee and Coaching positions.

The Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

The Club is committed to the development of the programme of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organisation and within football as a whole.

ANTI–RACISM POLICY

DEFINITION OF A RACIST INCIDENT:

A racist incident is any incident that is perceived to be racist by the victim, or any other person.

Dunblane Soccer Club operates a zero-tolerance policy towards racism. It aims to create and maintain an environment for players, coaches, parental helpers and spectators, that is free from racial harassment, abuse and violence.

Everyone connected with the club has a responsibility to prevent racist behaviour and as such, are responsible not only for their behaviour, but for that of others.

Proven racist harassment, abuse or violence which is perpetrated by any player, coach, parental helper or spectator will result in disciplinary action by the club and will be reported to the police. In the case of a spectator, he or she will be banned for life from attending at, or participating in, any event which is related to Dunblane Soccer Club.

All persons connected with the club are obliged to report all racist incidents to a member of the Dunblane Soccer Club Committee as soon as is reasonably practicable. It is NOT the sole responsibility of the victim of such abuse to initiate action. Racial abuse or racist behaviour of any kind is itself the trigger for action.

RACIAL HARASSMENT:

Racial Harassment is any verbal, physical, written or visible abuse that is aggravated by the race, ethnic background, nationality, language, skin colour or cultural background of a person and is unacceptable and offensive to that person. Examples of racial harassment include;

PHYSICAL: Intimidating gestures, physical violence or assault or the threat of any of these, because of a person’s race or ethnicity.

VERBAL: Derogatory remarks about a person’s skin colour, nationality or appearance, unwelcome remarks about a person’s cultural observances or racist jokes.

NON-VERBAL: Graffiti of a racial nature, defacing notices or posters, negative stereotyping or a particular ethnic or national group or written threats of a racist nature.

There is no such thing as unintentional harassment. The key characteristic is that the behaviour is unacceptable to the recipient.

EQUAL OPPORTUNITY POLICY

Dunblane Soccer Club is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to the general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.

All members are expected to abide by the requirements or the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995.

The Club specifically prohibits:

a) Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic origin, religion, sexual orientation or disability, less favourably than others.

b) Expecting an individual solely on the grounds stated above, to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirement(s) of others.

c) Imposing on an individual, requirements which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.

d) Victimisation of an individual.

e) Harassment of an individual.

f) Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. (Thus in all the Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively as possible.)

The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination. Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Club’s policy, any members offending will be dealt with under the Disciplinary Procedure.

The Club commits itself to the disabled person whenever possible and will treat such as members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.

DISCIPLINARY/GRIEVANCE PROCEDURE

The Club commits itself to the immediate investigation of any written complaint, grievance or claim of discrimination against any adult or playing member and the Club Committee is authorised to immediately suspend the individual(s) from participation and involvement with the Club until the investigation is complete and any imposed penalty/suspension following thereon has been completed.

In the event that any member feels that he or she has suffered discrimination in any way, has a grievance against any member of the Club or that the Club Policies, Rules or Code of Conduct has been broken, he or she should follow the procedure below.

1. They should report the matter in writing to the Club Secretary or another member of the Committee and such should include:

a) Details of where and when the occurrence took place and what/who was involved.

b) Any witness statement(s) and names.

c) Names of any others, if known, who have been treated in a similar way.

d) Details of any former complaints made about the incident, date, when and to who made.

e) A preference for a solution to the incident.

2. On receipt of the written complaint, the following course of action will take place:

a) The Secretary will acknowledge receipt of the complaint together with a copy of the Complaint/Grievance Procedure to the complainant within seven days.

b) Notice will be given to the Chairperson and the complaint/grievance will be raised as an agenda item at the next Committee meeting.

c) If necessary, the Committee will nominate a sub-committee who shall conduct any further investigation.

i) The Club C.P.O. shall be a member of this sub-committee as necessary.

ii) Any member of the sub-committee who is related to or has any other business or private connection with the complainant should declare it from the outset.

iii) The members of said disciplinary sub-committee need not be members of the Club Committee.

3. The sub-committee will report their findings and recommendations to the Club Committee at the earliest available Committee meeting by way of the “Complaints/Grievance Form” and thereafter, the Committee will have the authority to:

a) Warn as to future conduct,

b) Suspend from Membership,

c) Remove from Membership,

Any person found to have broken the Club’s Policies or Code of Conduct.

OR:

If the accusation is found to be without substance, invite suspended members to return to normal duties.

4. In all cases, the Committee will endeavour to notify the complainant of the result of any investigation within 14 days of the Complaint/Grievance Form being completed and signed by Chairperson.

5. The Club Committee will be required to monitor complaints and implement the Club’s Disciplinary/Grievance Procedures as required for recurring incidents.

6. The Committee decision is final and there will be no appeal procedure.

COMPLAINT/GRIEVANCE PROCEDURE FORM

DATE COMPLAINT/GRIEVANCE INITIALLY RECEIVED.
NATURE OF COMPLAINT/GRIEVANCE.
DETAILS OF COMPLAINT/GRIEVANCE.
ACTION TAKEN.
DATE OF COMPLAINT/GRIEVANCE CLOSED.
CHAIRPERSON’S SIGNATURE.

CHILD PROTECTION POLICY

Dunblane Soccer Club recognises that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from abuse.

1. To this end the Club have appointed a “Child Protection Officer” (C.P.O.) to ensure the S.Y.F.A. Child Protection Policies are adhered to.

i) He/she will have a certified working knowledge of Child Protection or will undertake any training as necessary to achieve this certification, the cost of which may be at the Club’s expense.

ii) He/she will provide Club officials, coaches and volunteers with Child Protection literature as deemed necessary and will be available to discuss any concerns.

iii) He/she will maintain confidentiality on a strictly “need to know” basis and store any relevant documents in a secure location in accordance with the latest Data Protection Act.

iv) He/she will regularly attend Club matches, training and Committee Meetings.

2. The Club will ensure to the best of it’s ability that no person has committed an offence under any one or more of the offences contained in Schedule 1 of the Criminal Procedure (Scotland) Act 1995, and any other criminal offence which reasonably causes the Club to believe that the person poses or may pose a risk of harm to any child or young person.

3. The Club Committee will ensure that newly appointed officials, coaches, parent helpers or volunteers complete a Disclosure Scotland form. Should this application be incomplete after three months, the official, coach, parent helper or volunteer will desist from their duty with immediate effect and until such time as the application is complete or a fresh application is made. This rule may not apply if the delay is out with the control of the applicant.

4. The Club recognises the five main forms of abuse are; physical, emotional, sexual, neglect and bullying, and that children and young people have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs or sexual identity.

5. The Club will take any suspicion and/or allegation of abuse seriously and will respond swiftly and appropriately.

EMERGENCY PROCEDURES

1. GENERAL:

Coaches are encouraged to attend first aid training courses and at all times carry with them a first aid kit as supplied by the Club.

The Club may ask that a parent or legal guardian attends any and all Club activities, if the Club deems it necessary, to monitor the child’s condition and/or ensure the administration of any medicine(s).

2. All Coaches should have with them the following information should an emergency situation arise:

a) An emergency contact number for all playing members in their team.

b) If necessary, a copy of the “Parental Consent Form” containing details of any medical condition(s) which is to be kept confidential and only shown to qualified medical staff. It is the responsibility of the parent or legal guardian to declare any medical condition(s) to the Club by means of the “Parental Consent Form” and ensure two supplies of each medicine is given to the team Coach before departure to any match or outing.

c) All accidents or incidents should be recorded;

i) On the “Accident Report Form” and retained by the Secretary.

ii) In the Accident Report Book at the Centre or Location where the incident took place.

3. SOCCER SCHOOL:

A parental helper rota is in operation with access to the following information:

a) An emergency contact number stored in the Club’s mobile telephone for all playing members in the Soccer School.

c) All accidents or incidents should be recorded;

i) On the “Accident Report Form” and retained by the Secretary.

ii) In the Accident Report Book at the Centre or Location where the incident took place.

HEALTH AND SAFETY

1. All coaches/parent helpers are responsible for checking all equipment prior to and following use. No faulty equipment should be used during a game/training session and any breakages or damages must be reported to an Executive committee member immediately.

2. Coaches/parent helpers are responsible for reporting any incidents or accidents to the Club Secretary and/or Child Protection Officer in writing and completion of the relevant Accident and Incident report forms are required in accordance with Club Emergency Procedures.

3. Appropriate clothing and shin pads should be worn at all times.

4. This Health & Safety document is not exhaustive.

PRIVACY STATEMENT

1. GENERAL:

Dunblane Soccer Club may ask you to provide information about a member of your family. This information can include name, date of birth, home address, telephone number or e-mail address. The information we collect will only be used by us for the purpose of registration, which may include registration with a governing body, for parental consent or as a method of communication.

We will not rent, sell, trade or give away any information about you, without your consent, to any third party unless required to do so by law.

You can check any information we hold about you by applying in writing in the first instance, to the Chairperson of the Club. You will be asked to prove your identity with your driving licence, passport or birth certificate, or other similar evidence with your name, address and photograph. This is to make sure only you get access to your information. If any information is found to be inaccurate, it will be amended as soon as practically possible.

Use of any and all information will be in accordance with the Data Protection Act 1998.

You can obtain further information about data protection laws by visiting the Information Commissioner’s web site at http://www.dataprotection.gov.uk.

2. WEBSITE:

a) The Club web site does not use “cookies” to track users online movements.

b) The website contains links to third party sites. The Club cannot be held responsible for any content on, or the privacy practices of, these sites.

c) The Club will not publish any photographs of children on our website. We will not use photographs in printed material without prior consent.

d) Dunblane Soccer Club reserves the right to modify, alter or otherwise update this statement at any time, therefore, users of our site are encouraged to review this policy regularly.

e) Fixture details on the website are correct at the time of publishing but are subject to change. Please check with the relevant coach before travelling to any match.

f) By accessing and using the website, you accept, without limitation or qualification, the terms of this Privacy Statement. If you do not agree, please do not use the site.

Site Last Updated - 09/08/2010 20:33:24